Inventory before interpretation
Create one list of every record you know exists. Record a neutral item name, source, original location, file type, date received, and whether the original has been preserved. Do not begin by sorting only the items that support one view.
- Keep one row for each distinct source item.
- Record duplicates as duplicates rather than silently deleting them.
- Mark missing, unreadable, or incomplete items explicitly.
- Separate what the item is from what you think it proves.
Preserve originals
Work from copies when possible. Keep the original file, filename, surrounding context, and acquisition information. Avoid editing an original to add notes, highlights, or new filenames. A convenient working copy can be useful, but it should never erase the path back to the original.
Use names that describe—not argue
A stable naming convention can include an item number, known date or date range, source type, and short neutral description. Prefer “2026-02-14_email_from_A_to_B” to a conclusion such as “proof_of_bad_faith.” Neutral names help later reviewers inspect the record without inheriting an unsupported conclusion.
Build a source log
For each important fact, record the source item and a locator that another person could use: page, paragraph, timestamp, message date, or image identifier. If a locator is unavailable, record that limitation. A source log should make it possible to move from a proposition back to the record without guesswork.
Prepare for chronology
Extract events only after the inventory and source log exist. Record the date precision, event description, source locator, who made the entry, and what remains uncertain. Keep allegations, inferences, and accepted facts distinguishable.
Review checklist
- Are originals preserved and working copies clearly identified?
- Can another person locate every important proposition?
- Are duplicates, gaps, and unreadable items visible?
- Are filenames neutral and stable?
- Are dates recorded at the precision the source actually supports?
- Have contrary items been included rather than filtered out?